Checklist for critical freight shipping

  • Decide on a shipping option.
  • Get the packaging right.
  • Fill out the bill of lading correctly.
  • Track it.

You’re in a pinch.

You need a replacement part and you need it NOW.

But there are so many decisions to make and you’re losing revenue with each tick of the clock.

Take a deep breath. You don’t have to go it alone.

There ARE a lot of choices to make, but with the right help, you’ll make them quickly and have your processes back up and running in no time

Use this handy checklist to start thinking about what your next shipping emergency might look like.

1. Decide on a shipping option

There are a few factors that will play into your decision about which shipping method is the best one for your situation.

The size and dimensions of your product, how fragile its, as well as the time frame you need to be within.

Once you know those specifications, you can decide between air freight and ground expedite.

Pro Tip: 

Don’t assume that air freight is the fastest option. In certain situations, ground expedite is a better choice. A trusted logistics expert will be able to steer you in the right direction.

Here’s a closer look at your options.

Air freight

Once you’ve figured out that moving your emergency shipment by air is the best choice, you still have more options:

  • Air charter.
  • Next flight out.
  • Same day air.
  • Next day air.
  • Second day air.

Ground expedite

If ground expedite is the emergency shipping method that best suits your purposes, it’s time to figure out what kind of vehicle makes the most sense.

  • Exclusive truck.
  • One- and two-man team.
  • Weekend.
  • After hours.
  • Hotshot.

2. Get the packaging right

It’s not good when your important part arrives and is damaged because it wasn’t properly packaged for the journey.

Chances are, your shipment will involve either crates or pallets.

  • Crates are used to protect smaller items. 
  • Pallet size is important because it can affect safety and loading and unloading times. 

This is another area that your domestic freight forwarder will know what to do to protect your product during transit.

3. Fill out the bill of lading correctly

The bill of lading (BOL) is a receipt for your freight shipping services. It serves as a contract between the freight carrier and the shipper.

When it’s filled out properly, it will include:

  • Complete addresses for the shipper and receiver. 
  • P.O. box or other special numbers used between businesses to track orders.
  • Any unique instructions the carrier needs to know. 
  • Date of shipment.
  • Number of shipping units.
  • Type of packaging.
  • DOT hazardous material indication.
  • Freight description.
  • The NMFC freight classification.
  • Weight of shipment.
  • Declared value of goods.

Shipping Mistakes to Avoid

4. Track it

Once your cargo is on the road – or in the air – you want to make sure it’s going to arrive when it should.

Website tracking tools allow you to keep your eye on your emergency transportation so you have peace of mind that’s it’s going to arrive when it’s supposed to.

Trust an experienced logistics expert

There’s a lot to think about when you’re shipping an important part.

The problem is that you don’t have much time to figure it out.

When you have an experienced logistics expert on your side, they’ll help you – quickly – figure out the best options like using air or ground freight, and which packaging choice is right for your shipment.

They can also help you cross all the t’s and dot all the i’s on the bill of lading and help you track your shipment, too.

You get peace of mind and avoid costly downtime. It’s a win-win.

Shipping Emergency Mistakes to Avoid Ebok